Free Voluntary Resignation Letter Template to Help You Quit Gracefully

Have you been dragging your feet through your workday, counting down the hours until you can finally leave for good? If you’ve found yourself constantly dreading your job, then maybe it’s time to consider resigning. A voluntary resignation letter template can help you navigate the resignation process with ease and professionalism.

But who wants to spend hours on crafting the perfect resignation letter? Luckily, with readily available voluntary resignation letter templates, you can skip the stress and get straight to the point. These templates will guide you through the resignation process, and you can even modify them to fit your specific situation.

Whether you’re leaving due to personal reasons or in search of new career opportunities, you can find a voluntary resignation letter template that’s just right for you. By using a template, you can save time and energy while ensuring that you make a graceful exit from your current position. Give it a try and see how easy the resignation process can be.

The Best Structure for a Voluntary Resignation Letter Template

When it comes to resigning from a job, it’s important to do so in a professional and respectful manner. Writing a voluntary resignation letter may seem like a daunting task, but with the right structure, it can be a smooth and stress-free process.

The first part of your resignation letter should be a respectful greeting to your employer or supervisor. Address them by name and express your appreciation for the opportunities and experiences you have gained while working at the company.

Next, it’s important to clearly state your intention to resign and your last day of work. This information should be stated in the first paragraph of your letter, so there is no confusion or misunderstandings about your departure date.

Following your announcement of resignation, it’s essential to express your gratitude once again, but this time for the helpful guidance, support, and mentorship you have received from your colleagues and co-workers.

It’s also helpful to include a brief explanation as to why you are resigning. Whether it’s a personal or professional reason, offering an explanation can be helpful for your employer to understand and make future improvements to their company culture or work environment.

To wrap up your resignation letter, extend your willingness to help your employer during the transition period, and offer to assist them in any way possible to ensure a smooth exit. Additionally, end your letter with a simple and respectful closing, such as “Sincerely” or “Best Regards.”

Overall, the best structure for a voluntary resignation letter includes a respectful greeting, clear statement of resignation, expressions of gratitude, explanation of reasons for resigning, willingness to assist during transition, and a courteous closing. Remember to keep your tone professional and respectful, and your letter will make a lasting impression on your employer and colleagues.

Voluntary Resignation Letter Template

Voluntary Resignation Letter Templates

Family Reasons

Dear Employer,

I am writing to inform you that I have made the difficult decision to resign from my position as [position] at [company] due to personal reasons. My family requires my full attention, and I am unable to balance my responsibilities at work and home.

I am grateful for the opportunities provided by [company], and I will always appreciate the support of my colleagues and the skills I have developed during my time in this role. I intend to help ensure a smooth transition and will do my best to ensure that my work is taken over by someone with adequate skills to carry it on.

Thank you for understanding, and I wish [company] continued success.


[Your Name]

Career Advancement

Dear [Manager’s Name],

After careful consideration, I have decided to resign from my position as [position] at [company] to pursue other career opportunities. I have enjoyed working with the team at [company], and it has been a great experience to develop my skills in the [field] industry here.

However, I believe it is time for me to look for other opportunities that can allow me to grow professionally and advance my career. I plan to remain focused and committed for the remainder of my time here, to help ensure a smooth transition for my colleagues and management alike. It has been a pleasure working with everyone here, and I’m grateful for the support and encouragement that you have extended over the years.

Thank you once again, and I look forward to maintaining professional relationships with you and the team.


[Your Name]

Return to School

Dear [Manager’s Name],

I am writing to tender my resignation as [position] at [company], effective [Date]. I have decided to return to school to complete my education and pursue further career aspirations.

Working at [company] has been an unforgettable experience, and I will always treasure the time I spent here. I will do my best to ensure that the transition is seamless and my colleagues are not unduly burdened. Please be assured that I will be available to provide support when needed as the company looks for a replacement for my role.

Thank you for the valuable experience, and best wishes for the future.

Yours sincerely,

[Your Name]

Unforeseen Family Circumstances

Dear Human Resources,

I regret to inform you of my intention to resign from my position as [position] at [company], with effect from [date]. Unfortunately, unforeseen family circumstances have arisen which require my time and attention.

I have loved being a part of the team at [company], and I will miss the various challenges that came with working in this role. I will work with my supervisor to ensure a smooth handover process, and I wish the company the best in its future endeavors.

Thank you for your understanding.

Best regards,

[Your Name]

Health Reasons

Dear [Manager’s Name],

It is with deep regret that I tender my resignation from my position as [position] at [company], effective [date]. My health circumstances require my attention, which makes it impossible to continue working at this time.

I appreciate the opportunities that [company] has provided me, as well as the various relationships I have built since joining the team. In my remaining days here, I will do my best to ensure a seamless handover process so that operations remain uninterrupted. Thank you for your understanding and cooperation during this difficult time.

With Best Wishes,

[Your Name]


Dear Employer,

I am writing to inform you of my resignation as [position] at [company]. As a result of a recent family decision to relocate to [new place], I am compelled to take this step which makes it impossible for me to continue working with the company. I will always look back at my time here with fondness and gratitude for the opportunities afforded me.

It has been a pleasure working with the dedicated team here at [company], and I sincerely thank you for your support and encouragement throughout my tenure. In my remaining time here, I will do my best to ensure a smooth transition for my colleagues and management.

Thank you once again for the countless experiences and relationships gained and cherished.


[Your Name]

Cultural Fit

Dear [Manager’s Name],

I am writing this letter to let you know that I have decided to resign from my position as [position] with effect from [date]. After much reflection and soul-searching, I realize that I can no longer serve in a role that does not align with my values and beliefs.

I would like to take this opportunity to thank you for the trust that has been placed in me over the years. It has been an honor to work alongside so many talented individuals at [company]. I will do my best to ensure that my successor takes over with ease, and that all outstanding work is completed before my departure date.

Thank you again, and best of luck to everyone at [company].


[Your Name]

Tips for writing a voluntary resignation letter

Resigning from a job can be a difficult decision, but sometimes it is necessary for personal or professional growth. If you have decided to resign from your current job, it is important to write a professional and respectful voluntary resignation letter. Here are some tips to guide you:

  • Be clear and concise: Your letter should clearly state that you are resigning and the effective date of your last day at work. There is no need to go into detail about your reasons for leaving, but you can include a brief explanation if you wish.
  • Express gratitude: Regardless of your reasons for leaving, it is important to show appreciation for the opportunities and experiences you have had at the company. Thank your employer for the chance to work with their team, and mention any mentors or colleagues who have helped you along the way.
  • Offer to help with the transition: If you are able to, offer to help with the transition process. This can include training your replacement, documenting your processes, or providing contact details for clients or suppliers. This shows that you are committed to making the transition as smooth as possible for your employer.
  • Keep it professional: Remember that this letter will be going on your employment record, so it is important to keep it professional and respectful. Avoid using emotional language or language that could be perceived as unprofessional or disrespectful.
  • Proofread and edit: Before sending your letter, make sure to proofread and edit it carefully. Check for spelling and grammar errors, and make sure that your tone is appropriate. You may want to have a friend or colleague read the letter before sending it to ensure that it is clear and understandable.

Remember that your voluntary resignation letter is a reflection of your professionalism and integrity. By following these tips, you can ensure that you leave your current job on good terms and maintain a positive relationship with your employer.

Voluntary Resignation Letter Template FAQs

What is a voluntary resignation letter?

A voluntary resignation letter is a written communication that an employee submits to their employer stating that they are resigning from their position on their own accord.

What should be included in a voluntary resignation letter?

A voluntary resignation letter should include the date of the letter, the employee’s name and address, the name and address of the employer, a statement of the employee’s intention to resign, the effective date of the resignation, and the reason for the resignation.

Is it necessary to give a reason for resigning in the letter?

It is not necessary to give a reason for resigning in the letter but it is a professional courtesy to do so. It helps the employer understand why the employee is leaving and can provide useful feedback.

Can a voluntary resignation letter be submitted via email?

Yes, a voluntary resignation letter can be submitted via email but it is advisable to follow up with a hard copy letter via mail or hand delivery as well.

What is the purpose of a voluntary resignation letter?

The purpose of a voluntary resignation letter is to formally declare the employee’s intention to resign, provide the date, and reason for the resignation. It also serves as a formal notification to the employer so that they can make arrangements to prepare for the employee’s departure.

Is it necessary to give notice when submitting a voluntary resignation letter?

It is considered professional courtesy to give notice when submitting a voluntary resignation letter. It shows respect for the employer, allows time to make arrangements for the employee’s departure, and helps maintain a good relationship with the employer for future reference.

What is the ideal time frame to give notice when submitting a voluntary resignation letter?

The ideal time frame to give notice when submitting a voluntary resignation letter is two weeks. This is the standard notice period that most organizations ask for but it may vary depending on the terms and conditions of the employment contract.

Thanks for Checking Out Our Voluntary Resignation Letter Template!

We hope this article has been helpful for you. Remember, resigning can be tough, but it doesn’t have to be stressful. With our easy-to-use template, you’ll be able to craft a resignation letter that reflects your respect for your employer while also making your intentions clear. If you have any questions or want to share your own tips for resigning gracefully, feel free to leave a comment below! Thanks again for checking us out, and we hope to see you back soon.