10 Nice Resignation Letter Templates to Leave Your Job Gracefully

Have you ever been in a position where you wanted to resign, but you didn’t know how to properly convey your intention? It can be a stressful situation, but fortunately for you, there is a solution. A well-crafted resignation letter can not only ease your anxiety but also leave a positive impression on your employer and colleagues.

A nice resignation letter template is an essential tool for anyone looking to resign professionally and respectfully. It is a powerful way to communicate your gratitude, memories, and future intentions to your employer while also giving them adequate notice of your intentions to depart. With a well-worded resignation letter, you can leave on a high note, maintain positive ties with your soon-to-be-former colleagues, and even get a recommendation for your next job.

The good news is, you don’t have to start from scratch while drafting your resignation letter. There are various resignation letter templates available on the internet that can be customized to fit your unique situation. These templates cover all the essential elements of a resignation letter, and you can add your own personal touch if you wish. You can find examples of these templates and edit them as you need to create a professional resignation letter that will leave a lasting positive impression.

The Art of Writing a Nice Resignation Letter: A Tim Ferriss-Inspired Guide

Let’s face it, resigning from a job can be a bit daunting and emotional, no matter the circumstances. But even when it’s unavoidable, leaving on a positive note should always be the goal. And the best way to achieve that is through a well-crafted resignation letter.

Fortunately, writing a nice resignation letter doesn’t have to be a complicated or tedious process. By following a few simple guidelines, you can ensure that your letter is clear, concise, and respectful. Here are some tips:

Start with a Polite and Professional Salutation

Address your letter to your immediate supervisor or the appropriate person in HR. Begin with a polite and professional salutation such as “Dear Mr./Ms. [Surname]” or “To Whom It May Concern.” Avoid using a casual tone, abbreviations, or nicknames in your greeting.

Express Your Gratitude and Appreciation

The next paragraph should convey your gratitude and appreciation for the opportunity and experience you gained while working for the company. Highlight a few positive aspects of your job and express your gratitude to your colleagues and supervisors who made it possible.

State Your Intent to Resign and Fulfill Your Obligations

The next paragraph should state your intent to resign and provide a clear date for your last day of work. Make sure to give sufficient notice as per your employment agreement or company’s policy. It’s a good idea to offer to help train your replacement or assist in any way to ensure a smooth transition.

End on a Positive Note and Offer Your Best Wishes

In the last paragraph, end on a positive note by offering your sincere well wishes to the company, your colleagues, and your supervisors. Assure them that you will do your best to complete any outstanding work and tie up any loose ends. Close with a polite and respectful sign-off such as “Best regards,” “Sincerely,” or “Yours faithfully.”

Remember that your resignation letter will leave a lasting impression and have a significant impact on the relationship you have with your former employer and colleagues. By following these simple guidelines and crafting a thoughtful and courteous letter, you can make sure that you leave on a positive note and maintain a professional reputation.

Nice Resignation Letter Templates

Sample Resignation Letter Templates

Family Reasons

Dear [Manager’s Name],

It is with a heavy heart that I officially resign from my position as [Job Title]. The decision was made due to family reasons beyond my control. My family requires my immediate attention and I need to be there for them during this difficult time. I truly appreciate the opportunity to have been a part of such a great team and organization.

I want to assure you and my colleagues that I will complete all my pending tasks before my last day of work. I will also make sure to document my processes and knowledge to minimize any disruption to the team. Thank you for your understanding and support.


[Your Name]

Career Advancement

Dear [Manager’s Name],

After careful consideration, I have decided to resign from my position as [Job Title]. I have been offered an opportunity that will significantly advance my career and provide me with new challenges. While I have enjoyed my time with the company, I believe that this decision is essential for my professional growth.

I want to thank you and the team for the learning opportunities, guidance, and support provided throughout my employment here. I will do my best to ensure a seamless transition during my remaining time here. Please let me know how I can assist with the upcoming handover process.

Thank you again for everything.

Best regards,

[Your Name]

Health Reasons

Dear [Manager’s Name],

It is with great sadness that I tender my resignation from my position as [Job Title] due to health reasons. Unfortunately, my medical condition requires me to take a break from work to focus on regaining my full health. I have truly enjoyed working with the team, and it is not easy to make this decision, but my health must come first.

I appreciate your understanding and compassion during this time. I will do everything within my power to ensure a smooth transition, including documenting my procedures and workflow for my replacement. Thank you for the opportunity to work with such a fantastic team.


[Your Name]

Personal Development

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position as [Job Title]. As much as I have enjoyed working with the company and the fantastic people here, it’s time for me to move on and focus on my personal development. I have come to the realization that it’s time for me to explore new opportunities, broaden my skill set, and expand my horizons.

I am committed to ensuring a smooth handover of my current responsibilities and will support my replacement as best as I can to minimize any disruptions to the team. I want to thank you for allowing me to be a part of this organization and the invaluable lessons you have taught me.

Best regards,

[Your Name]

Change in Industry

Dear [Manager’s Name],

It is with mixed feelings that I write this letter of resignation from my position as [Job Title]. A new opportunity has arisen in the [New Industry] sector, and I feel compelled to explore it further. While leaving an excellent team and company that I have enjoyed working for is bittersweet, this new role aligns with my personal and professional goals.

You have been an exceptional team leader and mentor, and I am grateful for the knowledge and guidance imparted during my tenure. I will do everything possible to ensure that the transition process is smooth and will happily provide support if required.

Thank you for the excellent work environment that has prepared me for this new challenge.

Best wishes,

[Your Name]


Dear [Manager’s Name],

It is with both sadness and excitement that I inform you of my resignation from the company. As you know, I have been working at [Company Name] for [Number of Years], but now the time has come for me to retire and focus on my family and personal interests.

It has been an honor and privilege to work with such a fantastic team, and I have learned a lot during my time here. I will do everything in my power to ensure a smooth transition, and will gladly provide my assistance during this process if required.

I want to thank you and the team for your support, encouragement, positive working environment, and the chance to work with great individuals like you.

Best regards,

[Your Name]


Dear [Manager’s Name],

I am writing to formally notify you that I am resigning my position as [Job Title] because of a relocation. My family and I have decided to move to [New Location], and sadly, this means that my tenure with the company will come to an end. I am sorry for any inconvenience I may cause through my resignation, but we have to leave soon.

Thank you for the opportunities you have provided me during my employment here. I genuinely enjoyed working with the team and will always be a part of the company’s success story.

Best regards,

[Your Name]

Tips for Crafting a Nice Resignation Letter

Are you planning to leave your current job and don’t know how to write the perfect resignation letter? Follow these tips to create a letter that reflects your professionalism and leaves a positive impression:

  • Keep it positive: Your resignation letter should focus on the positive experiences you’ve had at the company and express gratitude for the opportunities presented to you. Avoid any negative comments or criticisms of the company or your colleagues.
  • Be concise: Your letter should be short and to the point. State the fact that you are resigning, provide the date of your last day, and thank your employer for the experience.
  • Share your reasons: Although you don’t need to provide a detailed explanation for your resignation, it’s appropriate to share a general reason, such as pursuing a new career opportunity, personal reasons, or a desire to explore different options.
  • Offer assistance: Show your willingness to help with the transition by offering to assist with training your replacement or completing any outstanding tasks before your departure.
  • Express gratitude: Thank your employer for the opportunity to work with the company, and acknowledge the support and mentoring you’ve received during your time there.
  • Proofread: Before you hit ‘send,’ be sure to proofread your letter carefully to avoid any grammar or spelling mistakes. Your letter should be polished and professional.

By following these tips, you can create a resignation letter that demonstrates your respect for the company, your colleagues, and your professionalism. Remember that your letter will be included in your employment record, so it’s important to leave on a positive note.

Nice Resignation Letter Template FAQs

What is a nice resignation letter template?

A nice resignation letter template is a pre-made format that you can use to draft a professional and polite resignation letter to your employer.

Should I use a resignation letter template?

Using a resignation letter template can save you time and ensure that you include all the necessary information in your letter. It also provides a clear and organized structure for your letter.

What should be included in a nice resignation letter template?

A nice resignation letter template should include your name, job title, date of resignation, reason for leaving, expression of gratitude, contact information, and a signature. It should also be written in a professional and polite tone.

How do I personalize my resignation letter template?

You can personalize your resignation letter template by including specific details about your job and reason for leaving. You can also add a personalized message expressing appreciation for the opportunities and experiences you gained from the company.

When should I submit my resignation letter?

You should submit your resignation letter as soon as you have made the decision to leave the company. It is recommended to give your employer at least two-weeks notice before your resignation date.

How should I deliver my resignation letter?

You can deliver your resignation letter in person, via email, or through certified mail. It is important to ensure that your employer receives the letter before your last day of work.

Can I ask for a reference in my resignation letter?

Yes, you can request a reference in your resignation letter. However, it is recommended to discuss this with your employer in person and ask for their permission before including it in the letter.

And that’s it for our nice resignation letter template! We hope it’s been helpful for you in crafting a thoughtful and professional letter that will leave a positive impression on your soon-to-be ex-employer. Remember to keep it short, sweet, and to the point. And don’t forget to express gratitude for the opportunities and experiences you’ve had at your job. Thanks for taking the time to read this article, and we hope you’ll come back again soon for more tips and tricks to make your work life easier and more fulfilling. Best of luck in your future endeavors!