Internship resignation can be a bittersweet moment in your professional life. It is an opportunity to explore and learn new things, but sometimes circumstances may push you to call it a day. It could be because you landed a full-time job, you have personal struggles, or your internship is not aligned with your career goals. Regardless of the reasons behind it, the act of submitting an internship resignation letter can be stressful and uncomfortable. You may feel guilty for leaving the company or uncertain about how to communicate your departure to your supervisor. Thankfully, there are templates on the internet that ease the process.
So, you’re in this limbo of quitting your internship, but you have no idea where to start. The good news is that you don’t have to start from scratch. With a simple online search, you can find internship resignation letter templates that suit different industries, levels, and circumstances. Not only do they provide a structure for your letter, but they also offer excellent examples that you can edit as required. These templates have everything from formal salutations to the final closing remarks, taking the burden off your shoulders.
Even the most seasoned professionals can struggle with writing a resignation letter. There is always a level of uncertainty and discomfort surrounding leaving a position. But, by using an internship resignation letter template, you can ensure that the experience is as comfortable and straightforward as possible. You’ll be able to articulate your reasons for leaving and express your gratitude for the experience what you’ve gained during your tenure. Ultimately, this will allow you to leave on a positive note, and perhaps more importantly, with your professional reputation intact.
The Best Structure for an Internship Resignation Letter Template
Leaving an internship before it’s over can be a difficult decision. Perhaps you’ve been offered a job elsewhere or have decided to take a different career path. Whatever the reason, it’s important to resign in a professional and respectful manner. A resignation letter is a formal document that communicates your intent to leave your internship. Here is the best structure for an internship resignation letter template:
1. Address the Letter to Your Supervisor
Start your letter with a proper greeting to your supervisor. Addressing them by their formal title and name is appropriate, such as “Dear Mr. Smith” or “Dear Dr. Johnson”.
2. State Your Intentions Upfront
Be clear and concise in stating your intention to resign from your internship. You don’t need to go into detail about your reasons, but be polite and professional. For example, “I regret to inform you that I must resign from my internship at ABC Company effective immediately.”
3. Express Your Gratitude
Show appreciation for the opportunities and experiences you’ve had during your internship. Thank your supervisor and any colleagues who’ve helped you along the way. It’s important to leave on good terms and maintain positive relationships for future job opportunities.
4. Offer to Help with the Transition
Offer to assist with the transition process, such as training your replacement or finishing any outstanding assignments. This shows that you’re committed to leaving your internship in a professional manner and willing to help the company succeed even after you’ve left.
5. Close with a Professional Farewell
End your letter with a professional farewell that reiterates your appreciation and well-wishes for the company’s success. You can use a phrase like “Thank you again for the valuable experience and opportunities I’ve had during my time at ABC Company. I wish you and the company all the best in the future.”
In short, keep your internship resignation letter template concise, professional, and polite. Address your supervisor, state your intentions, express gratitude, offer to help with the transition, and close with a professional farewell. This will help ensure a positive and mutually beneficial relationship with the company even after you leave.
Internship Resignation Letter Templates
Family Emergency
Dear [Supervisor’s Name],
I am writing this letter to inform you that I must resign from my internship program with immediate effect due to an unexpected family emergency. Unfortunately, the situation has required me to take leave urgently, and I will be unavailable to continue with my internship program for the remainder of the duration.
I truly regret any inconvenience that this may cause for you, the team, and the company. I want to thank you and the team for providing me with an opportunity to intern and for all the valuable experiences that I gained while working in the company.
Thank you for your understanding in this difficult time. Please let me know how I can assist in finishing any pending work or if there are any formalities that I need to complete before I leave.
Sincerely,
[Your Name]
Change of Industry/Career Path
Dear [Supervisor’s Name],
I am writing to inform you that I have decided to resign from my internship program with immediate effect, as I’ve recently realised that my true passion lies in a different industry or career path. I am exploring opportunities that align more closely with my personal and professional goals.
It has been a great learning experience to intern in your company, and I am thankful for the experiences and skills that I gained during my tenure here. I appreciate the guidance and mentorship provided by you and the team throughout my time here.
Thank you for your understanding of my decision, and please let me know how I can ensure a smooth transition for the work that was assigned to me. I hope to stay in touch with you and the team in the future.
Sincerely,
[Your Name]
Conflict with Course/Class Schedule
Dear [Supervisor’s Name],
I am writing this letter to inform you that I must resign from my internship program due to schedule conflicts that have arisen between my course/class schedule and the internship hours. Due to the unexpected changes in my academic schedule, I cannot continue with my internship program and manage the academic load simultaneously.
It has been a wonderful experience to intern at your company and to work with such experienced professionals. I have learned a lot during my time here, and I will always remember the valuable lessons I gained from this opportunity.
Thank you for your kind support and understanding, and please let me know how I can help ensure a smooth transition in the work I was assigned. Please feel free to contact me if you have any further queries.
Best regards,
[Your Name]
Personal Reasons
Dear [Supervisor’s Name],
I am writing this letter to inform you that I must resign from my internship program due to some personal reasons that have come up unexpectedly. I regret any inconvenience this may cause, and I want to express my gratitude for the opportunity that I received to intern in your company.
I have learned a lot during my internship and gained valuable experience that will contribute to my professional development. I appreciate all of your guidance and support during my time here.
Please let me know if there are any formalities or procedures that I need to complete for a smooth handover of the assignments that were assigned to me.
Sincerely,
[Your Name]
Medical Condition
Dear [Supervisor’s Name],
I am writing this letter to inform you that I must resign from my internship program due to health reasons. I am facing some medical problems that need immediate attention and care, and I cannot continue with the internship program while I receive treatment.
It has been a privilege to intern in your company, and I’m grateful for the opportunity to have worked with the team. I have learnt so much during my internship that has contributed to my personal and professional development.
Please let me know if there are any formalities that need to be completed or if there is any way that I can assist in ensuring a smooth transition for the tasks assigned to me.
Thank you for your understanding, and I hope for an opportunity to reconnect with you and the team in the future.
Best regards,
[Your Name]
Unfulfilling Experience
Dear [Supervisor’s Name],
I am writing this letter to inform you that I must resign from my internship program due to my experience not being as fulfilling as I had hoped. I have found that the role I fulfill within the company does not align with my personal and professional goals, and I feel that resigning from the internship program is the best decision for me.
Despite this, I am grateful for the opportunity that you provided me, and I have learned valuable insights that I can apply in my future endeavours. I thank you, the team, and the company for having me as an intern.
If there are any formalities or procedures that I need to complete for a smooth handover of the tasks that were assigned to me, please let me know.
Sincerely,
[Your Name]
Conflict with Personal Schedule
Dear [Supervisor’s Name],
It is with regret that I inform you of my resignation from my internship program due to some conflicts with my personal schedule. The situation has arisen unexpectedly, and I find myself unable to commit to the remaining duration of the internship program.
It has been an enriching experience to be a part of your company, and I am thankful for all that I’ve learned during my internship. I want to extend my gratitude towards you, the team, and the company for such a wonderful opportunity.
Please let me know if there are formalities or procedures that I need to complete before I leave, and I hope for an opportunity to reconnect with you and the team in the future.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing an Internship Resignation Letter
When it comes to resigning from an internship position, it is important to do so professionally and respectfully. Your resignation letter serves as a formal notice that you will be leaving the company, and it creates an opportunity for you to express your gratitude for the experience and leave a positive impression. Here are some tips to keep in mind when drafting your internship resignation letter:
1. Keep it brief – Your resignation letter should be short and to the point. You don’t need to explain every reason why you’re leaving, and you don’t need to include any unnecessary details. Simply state that you’re resigning, the date of your last day, and express your appreciation for the opportunity.
2. Express gratitude – It’s always a good idea to show appreciation for the experience you gained during your internship. This demonstrates that you’re professional and grateful for the opportunity to learn and grow, even if the experience wasn’t exactly what you had hoped for.
3. Provide notice – As an intern, you may not be required to give a certain amount of notice, but it’s still important to give your employer enough time to make preparations for your departure. Giving at least two weeks’ notice is a good rule of thumb, but be sure to check if there are any company policies regarding notice periods.
4. Offer to help – If there are any loose ends that need to be tied up before you leave, be sure to offer to help in any way you can. This demonstrates that you’re still committed to the company’s success, even in your last days on the job.
5. Keep it professional – Regardless of how much you may want to rant about the difficulties of your experience, it’s important to keep your resignation letter professional and respectful. This will help you maintain a positive relationship with your employer, which could be valuable in the future.
By keeping these tips in mind when drafting your internship resignation letter, you can demonstrate your professionalism, gratitude, and respect for your employer, while also leaving on good terms. Remember, resigning from an internship is a normal part of the process, and it’s important to do so with grace and gratitude.
Frequently Asked Questions about Internship Resignation Letter Template
What is an internship resignation letter?
An internship resignation letter is a formal document that you write to let your employer know that you are resigning from your internship position. It outlines the reason for your resignation and the effective date of your last day of work.
What should I include in my internship resignation letter?
Your internship resignation letter should include basic information, such as the date, your name, and the name of the company. It should also clearly state that you are resigning from your internship position and include the effective date of your resignation. You may also include a brief explanation for your decision to resign.
When should I submit my internship resignation letter?
You should submit your internship resignation letter as soon as possible, but at least two weeks before your last day of work. This will give your employer enough time to find a replacement or make other arrangements to cover your duties.
Do I need to provide a reason for my resignation?
You do not need to provide a reason for your resignation, but it can be helpful to do so. This will help your employer understand why you are leaving and may also provide them with valuable feedback for improving their internship program in the future.
What should I do if I have a good relationship with my supervisor?
If you have a good relationship with your supervisor, it is important to communicate your decision to resign in a respectful and professional manner. Be honest about the reasons for your resignation and offer to help with the transition process if needed.
Can I change my mind after submitting my internship resignation letter?
If you change your mind after submitting your internship resignation letter, you should communicate this to your employer as soon as possible. While they may be able to accommodate your request to stay, it is important to be prepared for the possibility that they may have already made other arrangements to cover your duties.
Do I need to provide any additional documentation with my internship resignation letter?
You do not need to provide any additional documentation with your internship resignation letter, but it may be helpful to discuss the exit process with your employer to ensure that any outstanding projects or tasks are completed before you leave.
Goodbye for now!
Well, folks, it’s time to wrap things up. I hope this internship resignation letter template has been helpful for you in crafting your own professional letter. Remember, resigning from an internship can be a tough decision, but it’s important to stay true to yourself and make the best decision for your career and personal growth. Thank you so much for taking the time to read this article, and I hope to see you again soon! Until then, keep grinding and chasing your dreams. Cheers!