The Ultimate Intern Resignation Letter Template: Tips and Sample

Have you decided that it’s time to move on from your internship? Writing a resignation letter is a necessary step, but it can be difficult to know where to start. Luckily, there are many templates available online that can help guide you through the process. These templates can serve as a starting point for your own letter, offering examples of language and formatting that you can customize to fit your specific circumstances.

Whether you’re leaving your internship for personal reasons or because you’ve found a new opportunity, a resignation letter is a professional way to communicate your departure. It’s also an opportunity to express gratitude for the experience and opportunities you’ve had. Using a template can help ensure that your letter is well-organized, professional, and respectful.

If you’re not sure where to find an intern resignation letter template, don’t worry – there are many resources available online. A quick internet search will yield many results, and you can find templates in a range of styles and formats. Just be sure to use a template that is appropriate for your industry and level of experience. Once you have a template, you can easily edit it to reflect your own situation and reasons for leaving.

The Best Structure for an Intern Resignation Letter Template

So you’ve decided to resign from your internship. While it may feel daunting, writing a resignation letter can be a simple and professional way to communicate your decision with your employer. Here’s a breakdown of the best structure for an intern resignation letter:


At the top of your letter, include your name, the date, and the name of your supervisor or employer. This will help ensure that your letter is properly addressed and filed in the appropriate manner.


Begin your letter with a brief introduction that states your intention to resign. Thank your employer for the opportunity to work as an intern, but be sure to get to the point quickly. Keeping your message concise and straightforward will help to keep your employer’s attention and respect.

Reason for Resignation

In the next section of your letter, explain your reason for resigning. Whether it be related to personal reasons, a new job opportunity, or a career shift, be honest with your employer. Don’t hesitate to express your appreciation for the skills and experience you’ve gained during your internship, and reassure them that your decision is not based on dissatisfaction with the job or the company.


In the final paragraph of your letter, express your gratitude to your employer for the opportunity to work with them. Thank them for the skills and knowledge you’ve gained during your internship, and assure them that you will continue to apply what you’ve learned in your future endeavors. Be sure to let them know that you’ll do everything in your power to make the transition as smooth as possible.


End your letter with a respectful and professional closing, such as “Best regards” or “Sincerely.”

Keep in mind that your internship resignation letter may be kept on record or shared with your future employers, so it’s important to maintain a professional tone throughout. By following this structure, you’ll be able to leave your internship on a positive note and maintain a positive relationship with your employer.

Intern Resignation Letter Template

Intern Resignation Letter Templates

Sample 1: Resignation Due to Personal Reasons

Dear [Supervisor’s Name],

It is with regret that I submit my resignation from my position as an intern at [Company’s Name] effective [Date of Resignation]. Unfortunately, due to unforeseen personal circumstances, I am no longer able to fulfill my obligations and commitments as an intern with the company.

I am grateful for the opportunity to have gained valuable experience and knowledge during my time here. I have learned a great deal about [Company’s Industry/Field], and I will always appreciate the support and encouragement provided by the team.

Thank you once again for welcoming me into the company and allowing me the chance to develop my skills. Please let me know if there is anything I can do to facilitate a smooth transition during my remaining time here.

Best regards,

[Your Name]

Sample 2: Resignation Due to Health Issues

Dear [Supervisor’s Name],

It is with much regret that I submit this letter of resignation from my position as an intern at [Company’s Name]. Regrettably, I am no longer able to physically or mentally meet the internship’s challenges as I am dealing with a health issue that requires my full attention.

I am grateful for the opportunity to have worked with such a supportive and inspiring team. Thank you so much for understanding and accommodating me while I was here. I sincerely apologize for the inconvenience that this news may cause to the team and on the overall workflow.

Thank you for your understanding, and I hope that my departure will not disrupt the team’s work. Again, I regret the inconvenience that might arise with my absence.

Thank you and warm regards,

[Your Name]

Sample 3: Resignation Due to a Career Change Opportunity

Dear [Supervisor’s Name],

After careful reflection, I have made the difficult decision to submit my resignation as an intern at [Company’s Name]. I am grateful for the exposure and understanding this internship provided me. Nonetheless, I am presented with a unique opportunity in my preferred career path, which I cannot afford to pass up.

I am extremely thankful for the experience gained while working here, and I could not have possibly asked for better support from the team. I wish the team and the organization all the best and hope that my colleagues and supervisors would continue to maintain contact.

Thank you again for everything, including your understanding during the entire process of my decision-making process.


[Your Name]

Sample 4: Resignation Due to Academic Obligations

Dear [Supervisor’s Name],

With reference to my position as an intern at [Company’s Name], I regret to submit my resignation effective [Date of Resignation]. I have received a scholarship to participate in overseas academic activities that demand my presence starting immediately. Hence, I will be unable to complete my internship’s obligations.

I appreciate the guidance and mentorship that I received here. Your encouragement and support, along with all colleagues and the management, have been critical in shaping my future aspirations.

Once again, let me offer my sincere apologies for the inconvenience that this might cause to the workflow. I only hope that I can maintain contact from the university to the organization to retain the contacts I made during my tenure.


[Your Name]

Sample 5: Resignation Due to Personal Dissatisfaction with the Job

Dear [Supervisor’s Name],

It is with regret that I submit my resignation from my position as an intern at [Company’s Name]. After much consideration, I have concluded that I am not in a good position to satisfy the demands of my position, and I have persistently been expressing dissatisfaction with the job to myself.

Although the team has done well to provide fair working conditions and a wholesome experience, I have not been able to perform to the organization’s expectations. It will only be fair that I step down and allow someone better suited to take this chance and get more out of it.

I thank you for the opportunity to work here and for the support accorded to me. I apologize for any inconvenience I might cause for the organization or my team members during this transition.


[Your Name]

Sample 6: Resignation Due to Relocation

Dear [Supervisor’s Name],

After careful thought, it is with a heavy heart that I am resigning from my internship position at [Company’s Name] due to relocation. In a few weeks, my family and I will take our leave and start over again in [Name of Location]. Knowing that I got a chance to serve in [Company’s Name] provided me with limitless insights and exposure to the business world, it feels sad having to leave, but I must fulfill family obligations ahead.

As I mention my leaving as an intern, I would also like to recognize the knowledge and mentorship that I received, and the noticeable growth obtained from it is leaving with me. It has been a privilege to work alongside incredibly talented and supportive colleagues; I will miss being part of the team significantly.

Thank you for being mindful of my decision, and for allowing me to be part of a growing business. I hope that our paths might cross again someday, and I will always be available to offer any help or advice that I can provide.

Best wishes,

[Your Name]

Sample 7: Resignation Due to Other Career Opportunities

Dear [Supervisor’s Name],

While I have thoroughly enjoyed my time as an intern at [Company’s Name], it is with much regret that I have decided to resign. I have received an employment offer in my preferred career path that I cannot refuse, so I must step down from my internship at [Company’s Name] effective [Date of Resignation].

Throughout my tenure, I have learned so much from the company and the team, all of which have been invaluable experiences for me to retain. I am confident that the relationships and networking opportunities made here will remain and may have an eventual positive impact on my career.

Thank you for everything that you have proffered during my internship tenure, and for understanding my decision to move my career path in another direction. I will miss the challenging opportunities and the interactions with staff, and the various growth opportunities to solve various organizational tasks provided by the firm.

Kind Regards,

[Your Name]

Tips for Writing an Intern Resignation Letter Template

Resigning from an internship can be a daunting task, but it’s important to do it the right way to leave a positive impression and maintain professional relationships. Here are some tips to help you draft an effective and polite internship resignation letter:

  • Keep it concise: Your resignation letter should be short and to the point. State your intention to resign, the date of your last day, and a brief reason for leaving (if necessary) in a few succinct sentences.
  • Express gratitude: Thank your supervisor and the company for the opportunity to work with them and the skills and experience gained during your internship. Remember to highlight specific aspects that you enjoyed and learned from.
  • Be professional and courteous: Remain professional and polite in your tone and language. Avoid criticizing the company or individuals, even if you have issues or disagreements with them.
  • Offer to help: Indicate your willingness to help with the transition process such as training or handing over tasks to your replacement. Offer to assist with any final work or projects that need completion.
  • Use a formal format: Your resignation letter should follow a formal business letter format, including a date, salutation, body, closing, and signature.
  • Deliver it in person: Schedule a meeting with your supervisor to discuss your resignation and deliver the letter in person. This is a professional and respectful way to handle the situation.

By following these tips, you can effectively resign from your internship with dignity and professionalism. Remember, your actions and words can impact your future career, so leave on a positive note and maintain strong professional relationships.

Intern Resignation Letter Template

What is an intern resignation letter?

An intern resignation letter is a formal document written by an intern to inform the employer or supervisor of their decision to leave their internship position.

When should I submit an intern resignation letter?

You should submit your intern resignation letter at least two weeks before your planned departure date to provide enough time for your employer to find a replacement.

What should I include in my intern resignation letter?

Your intern resignation letter should include your full name, the date of your resignation, the reason for your resignation, and a thank you note to your employer.

Do I need to provide a reason for my resignation in my intern resignation letter?

While it is not mandatory, it is recommended to provide a brief reason for your resignation in your intern resignation letter. This helps your employer to understand your situation and make improvements for future interns.

Do I need to give notice before resigning as an intern?

Yes, you should give at least two weeks of notice to your employer before resigning as an intern. This gives them enough time to make arrangements for your replacement.

Can I resign as an intern via email or phone?

While it is okay to inform your employer of your resignation via email or phone, it is recommended to submit a formal intern resignation letter to create a paper trail and avoid any miscommunications or misunderstandings.

Should I maintain a professional demeanor when resigning as an intern?

Yes, it is important to maintain a professional demeanor when resigning as an intern. Use a polite and formal tone in your intern resignation letter and avoid making any negative comments about your employer or colleagues.

Wrapping It Up

So, there you have it folks – the ultimate intern resignation letter template! Saying goodbye can be tough, but with these tips and tricks, your resignation letter will be a piece of cake. We hope we were able to help and make this experience a little bit smoother for you. Thanks for joining us, and we hope to see you again soon. Until next time, happy writing!