Have you ever found yourself in a position where it was time to resign from a job, but you didn’t know how to approach it? Writing a resignation letter can be daunting, especially if you don’t have any prior experience. This is where a resignation letter template with reason comes in handy.
A resignation letter template with reason can help you create a professional resignation letter in minutes. It provides a framework that you can easily edit to suit your specific needs. With examples and guidance provided, it’s simply a matter of filling in the blanks and personalizing it to reflect your situation.
Whether you’re leaving a job due to personal reasons, a new opportunity or because of unforeseen circumstances, a well-written resignation letter is crucial. It not only shows your appreciation for the time spent at the company but also shows your professional side as well. If you’re in a situation where you need to resign, don’t worry, you’re not alone. Make use of a resignation letter template with reason, which you can find online, edit it according to your needs, and you’ll be on your way to a new chapter in no time.
The Best Structure for a Resignation Letter with Reason
Hey there,
So, you’ve decided to resign. It’s important to do so gracefully, and a resignation letter is one way to project this attitude. In this letter, you’ll want to ensure that you’re conveying transparency and gratitude to your employer.
Here’s a simple structure you may find helpful to follow when writing a resignation letter with a reason:
Paragraph One:
Start your letter off by clearly stating that you are resigning. Let your employer know your last day of work. Thank them for the opportunity to work with them and acknowledge the accomplishments you achieved while working for them.
Paragraph Two:
Share your reasons for leaving. Be transparent about what led up to this decision, whether it’s a personal reason or a new career opportunity. Make sure your employer knows that your decision is final.
Paragraph Three:
Share any recommendations or advice with your employer. If you’ve identified areas of improvement, let them know in a professional and friendly manner. Give them the opportunity to act on this feedback for their future growth.
Paragraph Four:
Close by expressing your gratitude to your employer once again and let them know that you are willing to assist in the transition to find and train your replacement. Provide your contact details so they can reach out to you if they need any support.
Conclusion:
Remember, your resignation letter is not the appropriate place to air your grievances or complaints. It should be a letter of gratitude and professionalism. Keep it concise while sharing your reasons for leaving. If you follow this structure, your employer is likely to see you positively and have a stronger relationship with you.
Good luck on your next adventure, and thanks for reading.
Best regards,
[Your name]
Seven Resignation Letter Templates for Different Reasons
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to formally submit my resignation from my position as [Your Job Title] at [Company Name]. Unfortunately, my family and I have made the difficult decision to relocate to [City/State].
It has been an honor to work for such a great company and with such a wonderful group of colleagues. During my time here, I have learned valuable skills that I will take with me in my future career endeavors.
Thank you for the opportunities and the professional experience that you have provided me with. I hope I can count on your help and support during my transition period. Please let me know if there is anything I can do to make the transition as smooth as possible.
Best regards,
[Your Name]
Resignation Letter Due to Illness
Dear [Manager’s Name],
I am sorry to inform you that circumstances are forcing me to resign from my position as [Your Job Title] at [Company Name], effective [Date]. I have been diagnosed with [Illness] and the treatments and recovery regimen require me to take time off from work indefinitely.
I have truly valued my time at [Company Name] and working with such a supportive team. I am grateful for the care and understanding that has been shown to me during this time, and I wish for your continued support until I recover well enough to work again.
Thank you for your understanding and support. I trust that my colleagues will continue to carry the success and growth of the company into the future.
Sincerely,
[Your Name]
Resignation Letter Due to Better Opportunity
Dear [Manager’s Name],
I write this letter to inform you that I am tendering my resignation from my position as [Your Job Title] at [Company Name] effective [Date]. After careful thought and consideration, I have decided to accept a new position with a great company in a role that offers new challenges and advancement opportunities.
I am excited about this new chapter in my professional life and will always cherish the time and experiences I had working with you and the team at [Company Name]. I am grateful for the support and guidance that I received here, and for the help in nurturing my career.
Thank you for understanding and accepting my resignation.
Sincerely,
[Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from my position as [Your Job Title] at [Company Name]. After much thought and reflection, I have decided that this is the best decision for me at this point due to personal reasons.
I appreciated the opportunities and professional experience that I gained during my tenure at [Company Name]. Working with respected colleagues provided me valuable skills that I’ll take with me in my new endeavors.
Thank you for the understanding and for the support that I have received from you and my coworkers during my time here. Let me know if there is anything I can do to make my departure as smooth as possible.
Best regards,
[Your Name]
Resignation Letter Due to Relocation of Spouse
Dear [Manager’s Name],
I write this letter to officially tender my resignation from my position as [Your Job Title] at [Company Name] effective [Date]. My spouse has recently been offered a fantastic opportunity to work in [City/State], and I will be relocating with my family.
I am grateful for the opportunities that I have had while working for this company, and for the friendship and support I received from my colleagues. The growth and learning experience that I gained here will be invaluable in my new endeavors.
Thank you for your support and understanding during this transition. I hope to stay in touch with you and continue our professional relationship in the future.
Best regards,
[Your Name]
Resignation Letter Due to Career Change
Dear [Manager’s Name],
Please accept this letter as my formal resignation as [Your Job Title] at [Company Name]. I am grateful for the opportunity to work with you and the team, but after careful consideration, I have decided to make a significant change in my career direction and therefore resign from my current position.
The experiences and relationships that I have made while working at [Company Name] have been invaluable in shaping my professional goals and interests. However, I feel the time has come to explore new career challenges.
Thank you for understanding and accepting my decision. Please let me know if I can assist with the transition process in any way.
Sincerely,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from my position as [Your Job Title] at [Company Name]. After many years of dedicated service, I have decided to retire, effective [Date].
I have cherished my time here and the opportunities and professional experiences that I have enjoyed while working at [Company Name]. Thank you for the support and guidance that you provided me throughout my career. I have learned valuable insights and lessons from your tutelage that we will help me in my next stage of life.
Thank you again for everything and please let me know if there is any way I can assist in ensuring a smooth transition of my responsibilities and workload.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter with a Reason
When it comes to writing a resignation letter that includes a reason, there are a few things you’ll want to keep in mind to make sure you are communicating your thoughts effectively:
- Be Honest: If you’re including a reason for leaving, it’s important to be truthful about why you’re resigning. Whether it’s because you’re feeling unfulfilled in your current role or you’ve received a better offer elsewhere, being honest can help you maintain your professional reputation.
- Be Concise: Depending on the circumstances, it may be tempting to include a laundry list of grievances in your resignation letter. However, it’s important to keep your letter concise and focused on your decision to leave. This can help ensure that your message comes across clearly.
- Be Gracious: No matter your reason for leaving, it’s important to be gracious and thank your employer for the opportunity to work with them. You never know when you may cross paths with these colleagues again, and leaving on good terms can help ensure a positive reference in the future.
- Be Professional: Even if you’re leaving because of negative circumstances, it’s important to maintain a professional tone in your resignation letter. Avoid using emotionally charged language and focus instead on communicating your decision to leave in a clear and respectful manner.
- Be Prepared: If you’re including a reason for leaving, there’s a chance that your employer may want to discuss the situation with you. Make sure you’re prepared to have a professional and productive conversation about your reasons for resigning.
Overall, when it comes to writing a resignation letter with a reason, the most important thing is to stay focused on communicating your decision to leave in a clear and respectful manner. By following these tips, you can help ensure that your letter is well-received and that you maintain a positive professional reputation even after you’ve moved on to new opportunities.
FAQs related to resignation letter template with reason
What should be the reason for including the reason in a resignation letter?
It is important to include the reason in your resignation letter to fulfil professional courtesy, provide closure and help your employer understand the issue that led to your resignation.
Do I have to provide a reason for resigning?
No, you aren’t obligated to provide a reason for your resignation. But communicating with your manager might help finding a solution and you may still submit a resignation letter including the reason positively and constructively.
Can I use a resignation letter template if I am resigning for a sensitive reason?
Yes. A resignation letter template is a guideline for formatting and writing your letter and can be adjusted to accommodate confidential or sensitive issues. You can disclose as much as you want and feel comfortable with.
How should I word the reason in a resignation letter?
Try to show respect to your employer and maintain a professional tone. You don’t need to provide too much detail but keep it concise and clear while making your decision clear to your direct supervisor or HR department.
What is the importance of following a resignation letter template?
Following a resignation letter template ensures that the letter is properly formatted, professional, and covers all crucial aspects like the date of termination, return of company property, and final paycheck. It keeps you organised and on track.
Should I mention negative comments or complaints in the letter?
Absolutely not. Even if you have some complaints, leave your emotions and concerns out of the letter. You don’t want to bad-mouth your employer, create enemies, or leave a negative impression. There may be some characteristics that can be privately communicated in HR exit interviews but negligence or poor management of duties are not warranted in any way.
How should I address the letter in the case of resigning due to health reasons?
Be sure to address your immediate supervisor directly and express your appreciation for the opportunities provided over your employment tenure. This can include a brief mention of your medical condition and how it has affected your decision to resign. Use a tone of gratitude and authenticity.
Say what you need to say, and move on
And that’s it, folks. You’ve now got a template for writing a resignation letter with reason. Remember, this is just a template; you need to tailor it to your own situation, emotions, and personalities. Also, keep in mind that this is just a small part of a big journey you’re taking. Resigning from a job can be scary, but sometimes it’s necessary for your growth and happiness. Don’t forget to update your LinkedIn profile and network with people in your industry. Life is too short to settle for anything less than what you deserve. Thank you for reading, and I hope to see you again soon.