Personal Reason Resignation Letter Template: A Guide to Writing Your Own

Are you preparing to pen down your resignation letter but finding it difficult to express why you are quitting your current job? If the answer is ‘yes’, then you’re not alone. There are several reasons why an employee leaves a job, and expressing those reasons can be a challenging task. But, don’t worry! We have got a solution for you. In this article, we will be sharing a personal reason resignation letter template that you can use as a reference and edit to fit your specific circumstances.

The resignation letter is an official document that you submit to your employer to inform them that you will be leaving your job. In today’s world, resignation letters are typically delivered via email, and in some cases, they are handed to the HR manager in person. There are several types of resignation letters, and one of them is a personal reason resignation letter. This type of resignation letter is used when an employee decides to leave a job due to personal reasons, such as family emergencies, relocation, or health issues. Our personal reason resignation letter template will guide you on how to express these reasons in a professional manner.

With our personal reason resignation letter template, you will be able to draft an impressive resignation letter that explains your reasons for leaving in detail. Our template also includes examples of how to structure the letter and what to include in it. Whether you’re a seasoned professional or a first-time job seeker, our template will make the resignation process easy for you. You can also edit the template to fit your specific situation and convey your reasons in a more personalized way. So, what are you waiting for? Check out our personal reason resignation letter template and take the first step towards a new journey!

The Best Structure for Personal Reason Resignation Letter Template

Leaving your job can be a difficult decision, especially when it comes to writing a resignation letter. It’s never easy to say goodbye to colleagues and a workplace that you have been a part of for some time. However, in some situations, it is necessary to move on and resigning is the best option for you. If you have decided to resign due to personal reasons, here is the best structure for your resignation letter.

Paragraph One: Start your letter by stating the purpose of your resignation. Be clear and direct about your decision to resign and state the effective date of your resignation. This will give your employer enough time to make arrangements and find a replacement if necessary.

Paragraph Two: Express your gratitude for the opportunity and experience you had while working for the company/organization. Highlight specific moments or people that made your time there special. This will leave a positive impression and show that you are leaving on good terms.

Paragraph Three: Provide some explanation for your resignation. That said, remember not to overshare personal details or negative experiences you had while working there. Be positive and diplomatic, even if the reason for your resignation is not entirely voluntary.

Paragraph Four: Offer to help make the transition as smooth as possible. You can offer to train your replacement, complete any outstanding projects, or help with the transition in any other way. This will show your professionalism and dedication, despite the decision to resign.

Paragraph Five: Close the letter by expressing gratitude one last time and wishing everyone good luck. Keep it brief and sincere. You can also offer to stay in touch and continue your relationship outside of the workplace.

Conclusion: Writing a personal reason resignation letter can be challenging, but it is an essential part of resigning tactfully and professionally. By following this structure and keeping a positive tone, you will leave the company/organization with respect and appreciation for your time there. Remember, even though you are resigning, you want to keep your bridges intact and open more opportunities for the future.

Personal Reason Resignation Letter Template

Personal Reason Resignation Letter Templates

Resignation Letter Due to Family Responsibility

Dear [Manager’s Name],

After much consideration, I regret to inform you that I will have to resign from my position as [Your Position]. My reason for leaving is due to an urgent family responsibility that requires my immediate attention. As much as I enjoy working with you and our team, I have to prioritize my family’s welfare.

Please accept my deepest gratitude for the experiences and opportunities provided by [Company Name], from which I have learned much in my tenure here. I am confident that my colleagues will continue to excel and succeed in their assignments.

Thank you for your understanding. I hope to be able to stay in touch with you all even after I leave.

Best regards,

[Your Name]

Resignation Letter Due to Medical Condition

Dear [Manager’s Name],

It is with a heavy heart that I tender my resignation from my job as [Your Position]. Due to my recent medical diagnosis, I have been advised by my doctor to take some time off from work in order to seek medical attention, rest, and recover fully. Thus, I will not be able to continue as a member of the team.

I take pride in the dedication and effort that I have put into my work, and I am very grateful for the opportunities that I have been given at [Company Name]. I have learned so much and have enjoyed the challenges and experiences that you have shared with me.

Thank you for being a supportive and understanding manager as I go through this difficult time in my life. Rest assured that I will do my best to finalize any projects that I am responsible for before my last day at work.

With gratitude and respect,

[Your Name]

Resignation Letter Due to Pursuing Higher Education

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. I have decided to pursue higher education, which has been a personal goal of mine for some time now.

I am very grateful to have had the opportunity to work with such a great team at [Company Name]. I have learned a lot, both professionally and personally, and I feel that my time here has been very rewarding. I have also appreciated your mentorship and guidance on how to succeed in the professional world.

Thank you for your understanding concerning my decision. I would be happy to collaborate with and pass down any knowledge and skills I have acquired in [Company Name] in any way I can before I leave.

Best regards,

[Your Name]

Resignation Letter Due to Workplace Bullying or Harassment

Dear [Manager’s Name],

It is with an immense feeling of regret that I am submitting my resignation from my position as [Your Position]. Unfortunately, I am forced to leave because of an ongoing situation of workplace bullying/harassment that I have been experiencing for a considerable period of time.

I had hoped that things would get better after filing my complaints with HR and the management, but it seems that the situation has not improved. My mental and emotional health have been severely affected, making it impossible for me to continue with my work in these conditions.

I am grateful to have worked with all of you and learned so much during my tenure here at [Company Name]. It’s unfortunate that it had to come to this conclusion. I hope that the management and colleagues will give more attention and address such issues going forward to ensure every employee feels safe and secure.


[Your Name]

Resignation Letter Due to Personal or Professional Development

Dear [Manager’s Name],

I am writing to notify you of my resignation from my position as [Your Position], effective immediately. I have decided to take on a new professional or personal development opportunity, which will require relocating to a different country/region.

I have truly enjoyed working with the team and appreciate the trust that [Company Name] put on me to execute my assigned duties. The insights, guidance, and feedback from you and my colleagues have been invaluable to my career growth and experience in [Field/Area].

Thank you for your help and support at every step and making [Company Name] feel like my second home. I am committed to handing over any projects in the best possible way before my departure.

With gratitude,

[Your Name]

Resignation Letter Due to Reassignment or Transferred

Dear [Manager’s Name],

This letter serves as my official announcement of my resignation as [Your Position]. I will be leaving due to a reassignment or transferring to a different office or department location, which regrettably conflicts with my personal life plans. As much as I enjoy my work, this move is necessary for me.

My tenure at [Company Name] was marked with significant learning, growth, and amazing experiences. I am grateful for the professional and personal opportunities provided to me by the organization. I am proud of the accomplishments we achieved together as a team.

Thank you for your kind cooperation and understanding with my transition process. I will ensure I have handed over any work responsibilities well before my departure to have a seamless changeover.

Best regards,

[Your Name]

Resignation Letter Due to Personal Reasons

Dear [Manager’s Name],

It is with deep regret that I write this letter to inform you of my resignation as [Your position] at [Company Name]. My reason for quitting is due to personal reasons that I can’t avoid. These personal reasons have made it impractical for me to give my full attention to my work, making it challenging to fulfill my function of duty.

I must express my sincere gratitude for the opportunity that was given to me to work at [Company Name]. In my tenure here, I was able to learn from the best in the industry and apply the experiences to my daily routine. The skills I have acquired here will stay with me for life.

I appreciate your understanding during this difficult time. I will ensure to make the transition smooth and share the necessary details before my exit.

Thank you for your support and understanding.


[Your Name]

Tips for Writing a Personal Resignation Letter

Resigning from a job can be a difficult decision, especially for personal reasons. However, when you have made up your mind to leave your job, it is essential to write a resignation letter that communicates your reasons for resigning and reflects positively on you. Here are some tips you can follow when writing a personal resignation letter:

  • Be honest: It is crucial to be honest about why you are leaving. You don’t have to go into too much detail, but it’s essential to give a brief overview of your reasons for resigning.
  • Be professional: Even though you may be leaving for personal reasons, it’s important to remain professional when writing your resignation letter. Remember to thank your employer for the opportunities given and professionalism with which they treated you.
  • Be appreciative: Let your employer know that you are grateful for the experience you gained while working with them. You may also show gratitude towards anyone who helped you along the way or worked directly with you.
  • Offer assistance: It is courteous to offer to assist in drafting a job advertisement, or help transition the job to a new employee.
  • Give notice: You may want to work out the details of your departure, such as how much notice you’ll be giving or when your final day will be. Make sure to address them clearly.

It is normal to experience anxiety or stress when writing a resignation letter. However, these tips can help you compose a letter that effectively communicates your exit and demonstrates your gratitude to your employer. Remember to keep it brief, honest, and professional. Good luck with your future endeavors!

Personal Reason Resignation Letter Template FAQs

Why would I need a personal reason resignation letter template?

A personal reason resignation letter template can be useful if you are resigning from your job due to personal reasons and need guidance on how to structure and write your resignation letter.

What should I include in my personal reason resignation letter?

Your personal reason resignation letter should include a brief explanation of your personal reasons for resigning, your last day of work, and a thank you to your employer for the opportunity to work for them. You may also want to express regret for any inconvenience caused by your departure.

Do I need to provide details about my personal reasons in the resignation letter?

You are not required to provide specific details about your personal reasons in the resignation letter. However, it is a good idea to be truthful and provide enough information to help your employer understand why you are resigning.

Can I use a personal reason resignation letter template for any job or industry?

Yes, a personal reason resignation letter template can be used for any job or industry. However, you may need to modify the template to suit your specific circumstances.

Should I mention my personal reasons to my colleagues?

It is up to you whether or not you want to share your personal reasons with your colleagues. However, you should be mindful of the impact that your resignation may have on your colleagues and try to provide them with as much notice as possible.

Can I ask for a reference in my personal reason resignation letter?

Yes, you can ask for a reference in your personal reason resignation letter. However, it is important to remember that your employer is not obligated to provide you with a reference. If you have a good relationship with your employer, they may be willing to provide you with a reference.

How do I deliver my personal reason resignation letter?

You can deliver your personal reason resignation letter in person or via email. If you choose to deliver it in person, you should schedule a meeting with your employer or HR representative. If you choose to deliver it via email, make sure to follow up with a phone call to ensure that they have received your resignation.

Thanks for Reading!

I hope this personal reason resignation letter template has been helpful to you and has saved you time and unnecessary stress. Remember, it’s important to prioritize your own well-being, and if resigning from your job is what’s necessary, then be proud of yourself for taking the necessary steps towards a better future. Don’t forget to check back for more helpful tips and templates in the future – until then, happy resigning!