Saying goodbye to a job you’ve had for years is never easy, but it’s a situation that all of us will likely experience at some point in our lives. Whether you’re leaving for a better opportunity, starting your own business, or saying goodbye due to personal reasons, crafting a resignation letter is an important step in the process. With a carefully-worded letter of resignation, you can leave on good terms, keep relationships intact, and give yourself a good reputation that will ultimately come in handy down the line.
That said, if you’ve never written a resignation letter before, it can be difficult to know where to start. Luckily, there are tons of free resignation letter templates available online that take the guesswork out of the process. With these templates, you’ll be able to find examples that you can edit and customize according to your unique situation. Whether you need to give two weeks’ notice or less, these templates provide a clear and concise way to communicate your departure and express your gratitude for the opportunities you’ve had.
In this article, we’ll look at the basics of resignation letter writing, including what needs to be in yours, how to word it, and when to send it. You’ll also get access to the best letter of resignation letter templates that will make the process a breeze. So, if you’re struggling to know where to start, or you’re just looking for a better way to say “I quit,” keep reading for everything you need to know.
The Best Structure for a Resignation Letter Template
Resigning from a job is never an easy task, but ensuring that you have a clear and concise resignation letter can make the process feel less daunting. With a well-written resignation letter, you can leave your current job on a positive note and maintain a professional relationship with your employer and colleagues. In this article, we will discuss the best structure for a resignation letter, including what to include and how to format it.
1. Opening
Begin your resignation letter with a professional opening that includes your intention to resign and your last day of work. For example:
Dear [Manager’s Name],
Kindly accept this letter as my formal resignation from my position as [Job title] with [Company name]. My last day of work will be [Date of last day of work].
2. Body
In the body of your letter, it’s important to thank your employer and colleagues for the opportunity to work with them. You can also mention some of the successes and achievements during your time at the company and how this experience has helped you grow professionally. A brief explanation of your reason for leaving, while not necessary, can also be included.
For instance:
I want to express my gratitude for the opportunity to work with such a great team at [Company name]. During my tenure, I was able to work on some exciting projects and achieved [specific accomplishments or achievements]. My experience at [Company name] has had a significant impact on my professional growth and development.
3. Closing
In your closing paragraph, you can reiterate your appreciation and gratitude to your employer and colleagues. Also, you can express your willingness to assist in the transition process and ensure a smooth handover of your duties. If you’d like to keep in touch with your colleagues or employer, you can also include your contact details.
For example:
Thank you for your support and encouragement during my time at [Company name]. I am committed to ensuring a smooth transition and will offer any assistance required. Please feel free to contact me at [email address or phone number], I would love to keep in touch with you all.
4. Sign-off
End your letter with a professional sign-off, followed by your name and signature. For example:
Sincerely,
[Your Name]
[Your Signature]
In conclusion, writing a resignation letter is an essential part of leaving your job, but it doesn’t have to be overwhelming. By following the above structure and maintaining a professional and positive tone throughout, you can leave a lasting positive impression on your employer and colleagues.
7 Sample Resignation Letter Templates for Different Reasons
Sample Resignation Letter Template – Personal Reasons
Dear [Manager’s Name],
I hope this letter finds you in the best of your health and spirits. I am writing to inform you that I have decided to resign from my position at [Company Name] due to personal reasons. I have been with this company for [Number of years] and have had a great experience working here. However, recent personal developments have made it impossible for me to continue working full-time.
My resignation will be effective from [Date]. I will be completing all my outstanding projects and tasks before leaving, and I will do my utmost to ensure a smooth transition for the next person taking on my role. In the meantime, please feel free to contact me for any assistance I can provide to make the transition smoother.
I would like to take this opportunity to thank you for providing me with this incredible opportunity to serve in this role. It has been an honor to work with you and the rest of the team. I will leave with great memories and experiences that I will cherish forever.
Sincerely,
[Your Name]
Sample Resignation Letter Template – Higher Studies
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name] due to my pursuit of higher studies. I have been with this company for [Number of years] and have enjoyed every moment of my time here. However, I have decided to pursue further studies to enhance my skills and knowledge in my field of work.
Please note that my resignation will be effective from [Date]. In the meantime, I will continue to complete all my outstanding tasks and duties, and I will do everything possible to assist in the transition process.
I am proud to have been a part of this organization, and I would like to thank you for the guidance, support, and opportunities provided to me during my tenure here. I am grateful to have worked with an organization that values its employees and fosters a positive work environment.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample Resignation Letter Template – Relocation
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position at [Company Name] due to relocation. My [Spouse/Partner/Family] and I will be moving to [City/State/Country] in the near future, and I cannot continue to work for the company while living so far away.
My resignation will be effective from [Date]. I will continue to work diligently until that date to ensure a smooth transition.
I would like to take this opportunity to thank you and [Company Name] for providing me with the opportunity to be a part of such a great organization. I have had the privilege of working alongside some of the most talented and dedicated professionals in my field. I will cherish the lessons and experiences gained while working here.
Thank you again for everything.
Sincerely,
[Your Name]
Sample Resignation Letter Template – Career Growth
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name] due to my pursuit of career growth. I have been with this company for [Number of years] and have had an incredible experience working alongside some of the most talented individuals in the industry. However, I believe that it is time for me to move on and seek new opportunities that will help me grow and develop both professionally and personally.
My resignation will be effective from [Date]. Until then, I will continue to work diligently and ensure that I complete all my outstanding tasks and duties.
I would like to take this opportunity to express my sincere gratitude to you and the entire team at [Company Name]. It has been a privilege to work with such a dedicated and talented group of professionals. I have learned and grown so much under your leadership, and I will always be grateful for the support and guidance provided to me during my tenure here.
Thank you for understanding.
Sincerely,
[Your Name]
Sample Resignation Letter Template – Unhealthy Work Environment
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name] due to the unhealthy work environment. Over time, I have noticed several instances of discrimination, favoritism, and harassment taking place within the company. As someone who values ethics and integrity, I can no longer continue to work for an organization that does not align with my core values.
My resignation will be effective from [Date]. I will continue to complete all my outstanding tasks in a timely and professional manner, and I will be available to assist in the transition process.
I would like to take this opportunity to express my sincere gratitude for the opportunities provided to me by [Company Name]. I have gained a lot of knowledge and learning during my tenure here, and I am thankful for the experiences gained. However, I cannot continue to work in an environment where my values and beliefs are not aligned with those of the company.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample Resignation Letter Template – Medical Reasons
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position at [Company Name] due to medical reasons. Due to my health situation, it has become impossible for me to continue working full-time. I have decided to take a step back and focus on my health and well-being.
My resignation will be effective from [Date]. Until then, I will complete all my pending tasks and support in the transition process.
I would like to take this opportunity to thank you and the team at [Company Name] for all the support and encouragement provided to me during my tenure here. I appreciate the valuable lessons and experience gained while working here, and I am proud to have been a part of such a great organization.
Thank you for understanding.
Sincerely,
[Your Name]
Sample Resignation Letter Template – Change of Career
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name] and pursue a new career path. While I have had a great experience working here, I believe it is time for me to explore new opportunities and challenges.
My resignation will be effective from [Date]. Until then, I will continue to work efficiently and ensure that I complete all my outstanding tasks.
I would like to take this opportunity to thank you and the team at [Company Name] for providing me with the opportunity to grow and develop my skills during my tenure here. I am proud of the contributions I have made to the company and the knowledge gained during my time here.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
If you’ve decided to leave your current job, you’ll need to submit a formal resignation letter. This letter serves as a written confirmation of your intent to leave and provides a professional way to communicate your departure to your employer. Here are some tips to help you create a well-written resignation letter:
- Keep it brief and to the point: In your resignation letter, you want to be brief and direct. Avoid lengthy explanations or justifications for your resignation. It’s enough to simply state your intention to leave, the date of your last day, and any necessary details regarding your transition out of the company.
- Stay positive and professional: Even if you’re leaving your job because of negative circumstances, it’s important to keep your letter positive and professional. Thank your employer for the opportunities you had while working there, and maintain a positive tone throughout your letter.
- Give ample notice: When possible, it’s best to give your employer ample notice of your resignation. Two weeks’ notice is the standard, but you may need to give more if you hold a high-level position or have important projects to wrap up.
- Email your letter: While traditional etiquette may dictate that you deliver your resignation letter in person, it’s acceptable to email it as well. Just make sure to follow up with a phone call or in-person meeting to confirm your resignation and discuss any necessary details.
- Stay in touch: While you’re moving on to new opportunities, it’s important to stay in touch with your former colleagues and employer. Connect with them on LinkedIn and reach out periodically to maintain your network and keep doors open for future opportunities.
By following these tips and creating a professional, well-written resignation letter, you can leave your current job with grace and dignity and maintain positive relationships with your former employer and colleagues.
Frequently Asked Questions about Resignation Letter Templates
What is a resignation letter template?
A resignation letter template is a pre-designed document that serves as a guide for writing a formal letter of resignation. It outlines the necessary information that should be included in the letter, such as the reason for leaving and the effective date of resignation.
Why do I need a resignation letter template?
A resignation letter template can make the process of resigning from a job easier and more organized. Having a template can help ensure that you include all the necessary information and that your letter is formatted correctly.
What should be included in a resignation letter?
A resignation letter should include your name, your position, the name of your employer, the date of resignation, the reason for leaving (optional), and a brief expression of gratitude or goodwill towards the employer and colleagues.
Do I need to give a reason for leaving in my resignation letter?
While it is not necessary to provide a reason for leaving in your resignation letter, it is considered a professional courtesy to do so. If you choose to include a reason, it should be concise and professional.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your last day of work. This allows your employer time to find a replacement and transition your responsibilities to someone else.
Can I use a resignation letter template for any job?
Yes, resignation letter templates can be used for any job, as long as the information included in the letter is relevant to your specific situation. It is generally recommended to personalize the template to suit your specific needs and circumstances.
Can I modify a resignation letter template?
Yes, you can modify a resignation letter template to best fit your individual situation. However, ensure the letter remains professional and respectful towards your employer and colleagues.
Wrapping Up
Thanks for taking the time to read this article on letter of resignation letter template. I sincerely hope this template will make your resignation process easier and smoother. Remember, resigning from a job can be a difficult decision, but it doesn’t have to be an unpleasant experience. You can part ways with your employer on a good note by following proper resignation etiquette and using this template as a guide. If you found this article helpful, please be sure to share it with your friends and colleagues who may benefit from it. In the meantime, don’t forget to check back for more helpful tips and advice on career-related topics!