5 Friendly Resignation Letter Templates to Leave Your Job Gracefully

Are you in the process of resigning from your job and unsure how to compose a friendly resignation letter? Well, you’ve come to the right place! This article will provide you with a comprehensive guide to creating a friendly resignation letter that will leave a lasting positive impression on your employer. Whether you’re leaving to pursue another opportunity or simply taking a break from your career, a well-written resignation letter can go a long way in leaving a good taste in your employers mouth.

If you’re unsure about what to include in your resignation letter, don’t worry! This article comes with a plethora of examples and templates that you can use as a guide and edit according to your needs. We understand that resigning from a job can be daunting and tricky, especially when it comes to leaving a good impression. That’s why we’re here to help make the process as smooth and stress-free as possible.

Writing a friendly resignation letter is not as difficult as you may think. With a little bit of help from our templates, you can craft a letter that reflects your gratitude for the company and the people who have supported you along the way. So don’t hesitate any longer, grab your computer, and let’s start drafting that friendly resignation letter together!

The Best Structure for a Friendly Resignation Letter

So, you’ve decided to move on from your current job. Maybe you’ve found a better opportunity, maybe you’re relocating, or maybe you just need a change. Whatever the reason, it’s important to resign from your job in a professional and friendly manner. This is where a resignation letter comes in. But what is the best structure for a friendly resignation letter? Let’s break it down.

First, start with a friendly greeting. Address your boss or manager by name and thank them for the opportunity to work with the company. This sets a positive tone for the rest of the letter.

Next, explain your decision to resign. Be honest but not overly critical. Keep it simple and avoid going into too much detail. You don’t want to burn bridges or cause any unnecessary drama.

Then, express your appreciation for the time you spent at the company and the skills you acquired. This shows gratitude for the opportunity and demonstrates that you value the experience you gained while working there.

If applicable, offer to help with the transition process. This could include training your replacement or assisting with any projects you were working on. This shows that you are committed to making the transition as smooth as possible and that you care about the success of the company even after you leave.

Finally, close with a friendly farewell and your contact information. Thank your boss or manager again for the opportunity and wish them and the company success in the future. Include your phone number and email address so they can contact you if necessary.

In summary, a friendly resignation letter should include a greeting, an explanation of your decision to resign, an expression of appreciation for the opportunity, an offer to help with the transition process, a farewell message, and your contact information. Keep it short and simple, but make sure to convey your appreciation and willingness to assist with the transition. Good luck with your next endeavor!

Friendly Resignation Letter Templates

7 Friendly Resignation Letter Templates for Different Reasons

1. Resignation Letter due to Personal Reasons

Dear [Manager’s Name],

I hope this letter finds you well. I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name] due to personal reasons. Despite enjoying my time here and the opportunities the company has provided me, I have recently experienced some life changes that require my attention and presence elsewhere.

It has not been an easy decision for me to make. I have sincerely enjoyed working with you and my colleagues, and I will always value the skills and knowledge I have gained while working here. I will do everything I can to ensure a smooth transition of my duties and responsibilities to my successor in the coming weeks.

Thank you for your understanding and support. I appreciate everything you and the company have done for me.

Best regards,

[Your Name]

2. Resignation Letter due to Illness

Dear [Manager’s Name],

It is with deep sadness that I am writing to you to inform you of my resignation from my position as [Job Title] at [Company Name] due to my health issues. Over the past few months, I have been experiencing some severe health conditions that require my full attention and care. Unfortunately, it is not feasible for me to continue working at this time.

I would like to express my gratitude for the outstanding experience that [Company Name] has given me and the exceptional support extended to me during my employment. I am sorry that my resignation is so sudden but rest assured that I will make every effort to ensure that projects assigned to me are completed and handed over to my successor before leaving.

Thank you for your understanding and kindness.


[Your Name]

3. Resignation Letter due to Better Opportunities

Dear [Manager’s Name],

I am sorry to inform you that I have made the difficult decision to resign from my position as [Job Title] at [Company Name]. While this is not an easy choice to make, I have been offered an opportunity to work for another company in a role that aligns better with my long-term career goals.

I want to thank the [Company Name] team for providing me with the opportunity to work with an outstanding group of individuals. The guidance and support from my colleagues and leadership have been invaluable throughout my employment. I would like to assure you that I will complete any outstanding tasks and projects before leaving and will assist with the transition of my duties as required.

Thank you again for your understanding and encouragement.

Best wishes,

[Your Name]

4. Resignation Letter due to Family Reasons

Dear [Manager’s Name],

I am writing this letter to inform you of my resignation from my position as [Job Title] at [Company Name] due to personal family reasons. My family and I have made the decision to move out of the city, and it will not be feasible for me to continue working for the company.

I would like to take this opportunity to thank everyone at [Company Name] for providing me with invaluable experiences and opportunity to grow during my employment. I have enjoyed working in this organization and with the talented team here. I would like to express my willingness to assist in the smooth transition of my duties to my successor.

Thank you for your understanding and kind assistance throughout.

Warm regards,

[Your Name]

5. Resignation Letter due to Unhappy with Company Policies

Dear [Manager’s Name],

With a heavy heart, I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]; I’ll be leaving with immediate effect. Lately, I have noticed differing opinions between me and the company’s policies that I can no longer put up with, and it is impacting my ability to work effectively.

It is undeniable that [Company Name] has provided me with an invaluable experience, and I am grateful for the opportunities I have had to grow and develop professionally. However, I have arrived at a decision that I cannot continue working for the company any longer because of these issues.

Thank you for understanding my decision and please be assured that I will complete all of my work in progress before leaving.


[Your Name]

6. Resignation Letter due to Toxic Work Environment

Dear [Manager’s Name],

It is with deep regret that I am writing to you to submit my resignation from my position as [Job Title] at [Company Name], effective immediately. Unfortunately, the work environment at this company has become toxic and unbearable, and it is impacting my overall well-being and own happiness.

I would like to acknowledge the incredible experience I have had while working at [Company Name], including the chance to learn from my colleagues and management team. While my decision to resign is an extremely tough one, I firmly believe it is in my best interest to leave and find a work environment that better suits my well-being and personality.

Thank you for the support and understanding during this trying time and please let me know how I can assist in the transition period best.

Kind Regards,

[Your Name]

7. Resignation Letter due to Job Dissatisfaction

Dear [Manager’s Name],

I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective in two weeks. Despite my efforts and the company’s support, I have been struggling with job dissatisfaction, and it has become increasingly challenging to continue in this role.

I would like to express my appreciation for the opportunities that [Company Name] has provided me during my tenure here, and I respect and value the lessons and experiences I have gained. I trust that you will understand that this decision was not easy to make, and I have put a lot of time and effort into endorsing it. If possible, I will do my best to offer a smooth transition to the new employee who will replace me in my role.

Please do not hesitate to discuss any concerns you may have, and thank you again for such a fulfilling time at [Company Name].

Best Regards,

[Your Name]

Tips for Writing a Friendly Resignation Letter

When it comes to resigning from a job, it’s important to do so in a friendly and professional manner. This will not only leave a good impression with your current employer, but will also help you maintain your professional network. Here are some tips for writing a friendly resignation letter:

1. Start with a positive tone: Begin your letter by expressing gratitude for the opportunities and experiences you gained while working at the company. This will help create a positive tone and set the stage for a friendly resignation letter.

2. Be clear and concise: Your letter should clearly state your resignation and your last day of work. Make sure to provide enough notice to help your employer prepare for your departure.

3. Offer to help with the transition: Show your willingness to help with the transition for the company, such as training your replacement or completing any outstanding projects. This will demonstrate your professionalism and commitment to the company until your last day of work.

4. Keep it professional: Avoid any negative comments or criticism about your employer, colleagues, or work environment. Keep your letter professional and positive in tone.

5. Express your appreciation: End your letter by expressing your appreciation for the opportunities and experiences you had at the company and thanking your employer for their support during your time there.

By following these tips, you can write a friendly resignation letter that leaves a positive impression and helps you maintain your professional network. Remember, your current employer may potentially be a future reference or reference, so ensure your resignation letter is friendly and professional.

Friendly Resignation Letter Template FAQs

What is a friendly resignation letter template?

A friendly resignation letter template is a pre-written letter that an employee can use to resign from their job in a positive and professional manner.

Why use a friendly resignation letter template?

Using a friendly resignation letter template ensures that you leave a positive impression with your employer, colleagues and future job prospects. It can also help make the transition easier for everyone involved.

What should be included in a friendly resignation letter?

A friendly resignation letter should include a statement of resignation, a thank you to the employer for the opportunities provided, a positive note about the job experience, and an offer to help with the transition period.

How should I address the letter?

You should address the letter to your employer or manager, using their proper name and job title. If possible, you should also include the company’s address and your contact details.

When should I give my resignation letter?

You should give your resignation letter to your employer or manager at least two weeks before your intended last day of work, but preferably earlier if possible.

Can I modify the friendly resignation letter template to fit my circumstances?

Yes, you can modify the friendly resignation letter template to fit your specific circumstances. It’s important to ensure that the letter remains positive and professional in tone and content.

What should I do after giving my resignation letter?

After giving your resignation letter, you should work with your employer to ensure a smooth transition period. This may include training your replacement, completing outstanding projects, and tying up any loose ends. It’s important to remain professional and positive during the transition period.

Peace Out, Bosses: The Last Word on Friendly Resignation Letters

Well, that’s a wrap on resignation letters, my friends! I hope this friendly template has helped make the transition a little smoother for you. Remember, it’s always best to leave things on good terms and not burn bridges. Who knows when you’ll run into these folks at the next job, networking event, or the bar. Keep the communication open and remember to thank your employers for their time and the opportunities provided. And hey, if you’re ever in need of some career advice or just want to shoot the breeze, come on back to this side of the web. We’ll be here. Cheers!