Are you planning to resign from your current job, but you want to do it in a professional and courteous manner? One way to ensure a smooth transition is to submit an extended notice resignation letter. This type of letter provides ample time for your employer to find a replacement and for you to complete any unfinished tasks. An extended notice resignation letter template can help streamline the process and make it easier for you to communicate your decision effectively.
With an extended notice resignation letter template, you can save time and effort while ensuring that your resignation is handled appropriately. The template serves as a guide, allowing you to fill in the necessary information and customize the letter based on your unique circumstances. You can find examples of extended notice resignation letter templates online and personalize them as needed. Some templates even include tips and guidance on what to include in the letter, giving you added support during this transition.
Submitting an extended notice resignation letter can be a daunting task, but it doesn’t have to be. With the help of a template, you can confidently and professionally express your intention to resign from your job. Ultimately, an extended notice resignation letter template can help you achieve a smooth transition, maintain positive relationships with your colleagues, and leave a lasting impression on your employer.
The Best Structure for an Extended Notice Resignation Letter Template
Dear [Employer’s Name],
I hope this letter finds you well. I am grateful to have had the opportunity to work for [Company’s Name] for the past [Number of Years]. During my time here, I have learned so much and grown both professionally and personally. However, after much consideration, I have decided it is time for me to move on.
My last day of work will be on [Exact Date], which is [Length of Notice] weeks/months from today. I understand that this extended notice may inconvenience the organization, and I am willing to help ease the transition as much as possible during this time. Please let me know how I can assist in finding and training a suitable replacement if needed.
I would like to take this opportunity to thank you for the support and guidance you have given me over the years. It has been an honor to work with such a dedicated team of professionals, and I will always cherish the memories and experiences I gained while working here.
As I prepare to embark on the next chapter of my life, I would like to take this opportunity to express my deepest gratitude to the entire team at [Company’s Name] for the support and encouragement you have given me. I will always be proud of the work we have done together, and I look forward to seeing the continued success of this organization.
Thank you again for everything. Please let me know if there is anything I can do to help make this transition smoother for everyone involved.
Best regards,
[Your Name]
Extended Notice Resignation Letter Templates
Sample Resignation Letter – Job Relocation
Dear [Manager’s Name],
I am writing to inform you that I have been offered a fantastic employment opportunity in another state. As a result, I will be resigning from my current position as [job title] at [company name] effective [date]. I am grateful for the time I have spent with the company and the experience I have gained over the past few years.
Please let me know if there is anything I can do during my remaining time to ensure a smooth handover of my current responsibilities. It has been an honor working with such an exemplary team, and I will miss everyone.
Thank you for your understanding and support during this transition.
Sincerely,
[Your Name]
Sample Resignation Letter – Career Change
Dear [Manager’s Name],
I have decided to pursue a new career opportunity that I feel will better align with my personal and professional goals. As a result, I will be resigning from my current position as [job title] at [company name] effective [date].
Please let me know if I can assist in any way during the transition process. It has been a pleasure working with you and the team, and I will always be grateful for the opportunities and experiences I have gained during my time here.
Thank you for your understanding and support during this exciting new chapter in my life.
Best regards,
[Your Name]
Sample Resignation Letter – Family Relocation
Dear [Manager’s Name],
I am writing to inform you that my family and I will be relocating to [city/state/country] in the coming weeks. As a result, I will be resigning from my current position as [job title] at [company name] effective [date]. This was not an easy decision to make, but due to personal circumstances, it is the best course of action for my family.
Please let me know if there is anything I can do during my remaining time to ensure a smooth handover of my current responsibilities. I have enjoyed working with you and the team and will always treasure the friendships and experiences I gained during my time with the company.
Thank you for your understanding and support during this challenging time.
Best regards,
[Your Name]
Sample Resignation Letter – Returning to School
Dear [Manager’s Name],
I am writing to inform you that I have decided to return to school to further my education and career aspirations. As a result, I will be resigning from my current position as [job title] at [company name] effective [date]. I am grateful for the opportunities and experiences I have gained during my time with the company, and I will always appreciate the support and guidance you and the team provided during my tenure.
Please let me know if there is anything I can do during my remaining time to ensure a smooth handover of my current responsibilities. It has been an honor working alongside such talented individuals, and I will miss everyone.
Thank you for your understanding and support during this exciting new chapter in my life.
Sincerely yours,
[Your Name]
Sample Resignation Letter – Career Growth
Dear [Manager’s Name],
I am writing to inform you that I have been offered an exciting new career opportunity that will allow me to continue growing professionally while also expanding my skillset. As a result, I will be resigning from my current position as [job title] at [company name] effective [date]. I am grateful for the time I have spent with the company and the invaluable experience I have gained over the years.
Please let me know if there is anything I can do during my remaining time to ensure a smooth handover of my current responsibilities. It has been an honor working with such a dedicated and supportive team, and I will miss everyone.
Thank you for your understanding and support during this exciting next step in my career.
Best regards,
[Your Name]
Sample Resignation Letter – Health Reasons
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [job title] at [company name] effective [date], as I have been diagnosed with [health condition]. While it has been a pleasure working with you and the team, my health needs require that I step down from my current role at this time.
Please let me know if there is anything I can do to aid during this transition period. I am grateful for the opportunities and experiences I have gained over the years, and I will be missed working alongside all of you.
Thank you for your understanding and support during this difficult time.
Warm regards,
[Your Name]
Sample Resignation Letter – Unsafe Working Environment
Dear [Manager’s Name],
I am writing to resign from my position as [job title] at [company name] effective immediately as I have found myself working in an unsafe and unhealthy environment. Although I enjoyed working with my team and contributing to the company’s growth, the circumstances have undoubtedly become unbearable, making me feel unsafe as well as compromising my own health and security.
Please notify me if there is any hindrance regarding a smooth and seamless exit process or in case support is required for any transition. I suggest this career move to create a positive catalyst and reevaluate hiring policies, training, and the way work is carried out in our domain.
I appreciated working with you and the team and only wish the best for the future endeavors.
Respectfully,
[Your Name]
Tips for Writing an Extended Notice Resignation Letter
Resigning from a job can be a difficult decision, but it’s important to do it professionally and respectfully. If you’re in a high-level position or have a lot of responsibility at your job, it’s wise to give an extended notice period to allow for a smooth transition. Here are some tips for writing an extended notice resignation letter:
- Be clear and concise: Your resignation letter should be straightforward and to the point. Start with a clear statement that you are resigning and give the date of your last day. It’s important to stay positive and avoid any negative comments about your employer or co-workers.
- Include a reason (if appropriate): While it’s not necessary to include a reason for your resignation, it can be helpful for your employer to understand why you’re leaving. If you have a legitimate reason, like relocating or pursuing a new opportunity, you can mention it briefly in your letter.
- Offer to help with the transition: If you’re giving an extended notice period, it’s important to offer your help with the transition. This could include training your replacement, providing a detailed handover document, or being available for questions after you leave.
- Express gratitude: It’s always a good idea to express gratitude in your resignation letter, especially if you’ve been with the company for a long time. Thank your employer for the opportunities and experiences you’ve had while working there.
- Proofread and edit: Before sending your resignation letter, make sure to proofread and edit it carefully. Check for spelling and grammar errors, and ensure that your tone is professional and respectful.
Remember, your extended notice resignation letter can have a big impact on your future job prospects and professional reputation. By following these tips, you can leave your current job on a positive note and set yourself up for success in the future.
Extended Notice Resignation Letter Template FAQs
What is an extended notice resignation letter?
An extended notice resignation letter is a letter of resignation submitted by an employee who chooses to leave their job, but is willing to stay and work until the employer finds a replacement. It typically gives the employer ample time to find a suitable replacement without leaving the company in a dire situation.
When should I submit an extended notice resignation letter?
If you have a good relationship with your employer and consider them ethical and professional, submitting an extended notice resignation letter is always a good option. Submitting this kind of letter shows that you value your employer enough to help them when they need it most and are willing to go above and beyond for them.
What should be included in an extended notice resignation letter?
A typical extended notice resignation letter should include the reason for leaving, the last working day, the willingness to work for a specified notice period duration, and the date of submission. You can also include any additional information that you think is relevant to the process.
How long should an extended notice period be?
An extended notice period is typically longer than the regular notice period. It can take anywhere from 2-4 weeks, sometimes longer if the employer needs more time to find a replacement or if the industry is specialized. The duration of the notice period period is usually agreed upon by the employer and employee, but can vary depending on the circumstances.
What are the benefits of submitting an extended notice resignation letter?
Submitting an extended notice resignation letter provides several benefits, including maintaining a positive relationship with your employer, showing a willingness to go above and beyond to help the company, and leaving the company in good shape for your colleagues and employer. It also avoids leaving your employer in a difficult position and potentially disrupting services for customers and clients.
Can I withdraw an extended notice resignation letter?
In most cases, you cannot withdraw an extended notice resignation letter after submitting it. The reason for this is that your employer may have already taken the necessary steps to replace you and accommodate the notice period. However, if you made a mistake and want to withdraw your extended notice letter, you should do it as soon as possible and explain your reason honestly.
How should I deliver an extended notice resignation letter?
You should deliver the extended notice resignation letter through email or hand-delivery with a copy to your immediate supervisor and HR. Ensure you deliver the letter with enough time to allow the notice period to begin. Also, remain professional when delivering the letter, and ask your employer for any further information or instructions regarding the process.
Happy Resigning!
Thanks for reading this article on extended notice resignation letter templates. I hope you found it helpful in crafting your resignation letter. Remember, leaving a job is never an easy decision, but it’s important to do it in a professional and courteous manner. By providing an extended notice period and a well-written letter, you’ll be doing your part to make the transition as smooth as possible.
If you’re looking for more tips and advice on work and productivity, be sure to check back here soon. We love sharing our knowledge with other like-minded people, and we’re always looking for new and interesting topics to explore.
Thanks again for reading, and happy resigning!